Once the deposit has been submitted, students will gain access to the New Student Checklist. You can view the checklist through your Student Portal under the “New Student Checklist” tab. Listed below is a description of each item that will need to be completed before you arrive to campus in August. If you have any questions, or experience issues logging into your portal, please contact the
Office of admission at 419.448.2330 or admission [at] heidelberg.edu.
Some of these checklist items will direct you to our Online Academic Support & Information System (OASIS). This system will primarily be used once you have started classes to view your schedule, check grades, register for classes and housing, set your Heidelberg email password and more. Login information for OASIS is included in the New Student Checklist information that was mailed/emailed to you.
Orientation for all new students and their families will take place online, with additional activities during Welcome Week! Orientation provides important information you need as a new student, as well as integrating you into the Heidelberg University community.
Net ID Activation / Email
All new students must set-up a Heidelberg email account. The Net ID is your username that provides access to various accounts on campus, including your University email account, your campus home drive, access to Canvas (the University's learning management system) and secure access to the University's wireless network. All communication from the university is sent to the Heidelberg student email account.
You will need to log into your Heidelberg email and set up the 2-Factor Authentication within 30 days of paying your enrollment deposit. If you have not completed this within 30 days, you will be locked out of your email account and need to contact our IT department at helpdesk [at] heidelberg.edu.
Final Transcript(s)
You will need to send us your final high school transcript after you graduate. It should come directly from your high school counselor. You can request a copy of your final high school transcript, with graduation date included, to be mailed or sent through Parchment/e-Script. If you have any previously completed college courses, Advanced Placement exam results, or International Baccalaureate, please submit official records as soon as possible to the Registrar’s Office. Heidelberg must receive official transcripts/reports directly from the credit-granting bodies to confer credit - High School Transcripts are not sufficient for college-level classes. For questions or guidance, contact the Registrar’s Office at registrar [at] heidelberg.edu.
Email Forwarding
Starting in the summer, it's important to get in the habit of checking your Heidelberg email because that is where we’re going to send you updates about housing information and schedules. If you would prefer to connect your Heidelberg account with your current email account, you can forward all your emails through your settings > accounts and import > check mail from other accounts.
The items below will need to be completed before you can receive a class schedule and should be completed before June 1st. Students that gain access to this checklist after June 1st, should complete these items within two weeks of receiving access.
Math Placement
The Math Placement Assessment will determine which math class you are best suited to take. All first-year students must complete this assessment, regardless of CCP classes. The Placement Assessment covers Basic Math through Pre-calculus and averages 90 minutes to complete. Questions may be answered using the Math Placement FAQ or by contacting the Owen Center. Call: 419.448.2301 | Text: 419.556.6602 | Email: owen-center [at] heidelberg.edu Heidelberg is using the ALEKS program for math assessment.
Advising Survey
Your Fall Semester schedule will be built by a member of the First-Year Advising team. To help ensure we build a schedule that suits you, we need to verify your academic intentions, get an idea of your career aspirations, and get feedback on course preferences. For questions, contact the Owen Center. Call: 419.448.2301 | Text: 419.556.6602 | Email: owen-center [at] heidelberg.edu
Public Speaking Assessment (Optional)
The public speaking assessment will help advisors assess your comfort level with communication. For questions, contact Dr. Heaton at rheaton [at] heidelberg.edu.
Important forms to be completed where needed and must be completed any time before arriving to campus for check-in.
Financial Aid Paperwork
Heidelberg is pleased to offer three plans for payment of tuition, fees, and room & board. To see what paperwork and/or processes are unsatisfied please refer to the Financial Aid Checklist on your Student Portal. For questions about Financial Aid Paperwork, contact the Office of Financial Aid at financial-aid [at] heidelberg.edu or 419.448.2293.
My Housing Application
Heidelberg has a residency requirement. If you plan to live on campus, visit Housing Self-Service in OASIS to complete a housing application. Housing Self-Service is also used to choose roommates and to make room selections at specified times. Find more information on timelines and processes. For questions contact the Residence Life Office at 419.448.2058 or at reslife [at] heidelberg.edu.
Commuter Student Application
If you plan to commute, submit the Commuter Agreement & Good Neighbor Policy forms on your New Student Checklist to the Campus Life Office prior to arriving to campus for Check-In. Adult students are exempt from completing these forms.
New Student Health Forms
Login to the Heidelberg University Patient Portal to access your medical records and complete a series of health forms. Use your Heidelberg NetID and password to login. This item must be completed by all new students and will not be marked complete until after the information is reviewed. General information about health services and immunization requirements can be found here. For questions, contact the Health Center at healthcenter [at] heidelberg.edu or 419.448.2041
Emergency Contacts
Please update your emergency contacts in OASIS.
The items listed below are required and will become available after June 5th. They should completed before arriving to campus for check-in.
(Only required if you will be a Student-Athlete)
Athlete Health Forms are required for all students that will be participating in collegiate athletics at Heidelberg University. The Athlete Health Forms are a separate requirement than the general student Health Forms required by the Campus Health Center; both must be completed. You will receive an email with the subject header "Heidelberg University Athlete Forms" in your Heidelberg email. This email will contain your personal login and password information to gain access to the Student-Athlete Portal where you will complete your forms as well as instructions on how-to complete the Athlete Forms process. If you have any questions, contact Athletic Training Services at 419.448.2519. If you do not complete the required sections/forms by the identified due date in the email, you run the risk of not being eligible to begin athletic participation when team activities begin.
Voices for Change - Comprehensive Training
This training course consists of four modules to be completed before you arrive on campus in August. The modules include Identities & Inclusion, Consent & Sexual Violence, Hazing & Bullying, Alcohol & Drugs. An email will be sent to your Heidelberg email with the link to access the training in mid-July. Be sure to check your spam folder, in case it is sent there. If you have any questions, contact our Title IX Coordinator at tix [at] heidelberg.edutarget="_blank".
The items listed below will appear as optional on your checklist. While none of these items are mandatory for new students, these are very common items for most students. They will become available on your checklist beginning June 5th.
Touchnet Online Payments Authorization
The payment gateway is a safe and secure way to make tuition payments either by ACH (electronic check) or by credit card (MasterCard, Discover or American Express). Provide access to a parent or guardian who is responsible for making payments. You must be logged into OASIS to access the on-line payment venue. You can complete this step after July 1.
Vehicle Registration
All Heidelberg students bringing a car to campus must register their vehicles annually within the first five days of their first class. Failure to register a vehicle will result in a $50.00 fine and/or disciplinary action. Upon completion of the registration in OASIS, the vehicle hanger is available in the Business Office by showing your picture ID. Vehicle registration is available after July 1st.
Accessibility Services
Students with disabilities and other accessibility needs are encouraged to communicate with our Coordinator of Student Accessibility Services to discuss their rights and responsibilities in implementing appropriate academic, housing and/or dining accommodations. Please read and fill out this self-identification form to help begin this process. Under “Incident Type,” please select “Accommodations Request” from the pull-down menu and select “Applicant” as Role. You will also need to meet with the Coordinator for a confidential discussion of your unique situation. Email: accessibilityservices [at] heidelberg.edu for assistance in completing this form and to schedule a follow-up appointment.
View Housing Placement
The first round of housing placements will occur on July 5th. Students must have their housing application completed in order to be included in the first round of housing placements. Students can view their housing placements by logging into their Housing Self-Service in OASIS.
Select Roommate
Students wishing to select their own roommate prior to Housing Placements must do so before July 1st. Students can submit a roommate request by logging into their Housing Self-Service in OASIS and clicking “Room Selection”. Both roommates will need to have completed the New Student Housing Application as well as this process in order to become "fully matched."
Email Forwarding
Starting in the summer, it's important to get in the habit of checking your Heidelberg email because that is where we’re going to send you updates about housing information and schedules. If you would prefer to connect your Heidelberg account with your current email account, you can forward all your emails through your settings > accounts and import > check mail from other accounts.
We understand that this process can be overwhelming, but we're here to help. Contact the Office of admission at 419.448.2330 or admission [at] heidelberg.edu.